Purpose

Data subject

Category of personal data

Legal basis

Source

Retention period

Manage client relations, incl. registration of new clients and cases, provide counselling, issue invoices, carry out quality assurance and quality control.

Clients, incl. client employees.

Non-sensitive personal data, such as names, titles, addresses, telephone numbers and e-mail addresses

The processing is necessary for performing contracts with our clients or to take steps at the request of the clients prior to entering into contracts, cf. Art. 6 (1)(b) of the General Data Protection Regulation ("GDPR").

Moreover, such processing is necessary for us to pursue our legitimate interests in managing our client relations, fulfilling contracts with clients, administering and developing our business and services, and handle the operation and maintenance of IT systems that are used as part of our client relations management, cf. Art. 6(1)(f) of the GDPR.

Clients, incl. client employees.

10 years calculated from the termination of a case or client relationship, unless specific circumstances require a shorter or longer storage period.

Provide advice

Clients, parties, business partners and their employees.

Non-sensitive personal data, such as name, position, organisation, address, e-mail address, telephone number.

We generally do not want to receive sensitive personal data and personal data about criminal convictions and offences. If such data are received in this context, we delete them immediately, unless we have a substantive reason for processing them.

We process non-sensitive personal data about our clients that is necessary for the performance of contracts with our clients and to provide advice, cf. Art. 6 (1)(b) of the GDPR.

We process non-sensitive personal data about our clients’ employees if this is necessary for our clients and COPA to pursue legitimate interests in managing the clients’ interests, cf. Art. 6(1)(f) of the GDPR.

We process and forward our clients’ names and addresses to patent authorities, such as the Danish Patent and Trademark Office and the European Patent Office.

Generally, we do not process sensitive information on criminal convictions or offences about clients or clients’ employees.

In cases where we do exceptionally process sensitive personal data or personal data regarding criminal convictions and offences pertaining to clients, counterparties and the employees of clients or counterparties, such processing is only performed when necessary in order for a legal claim to be established, exercised or defended, cf. Art. 9(2)(f) of the GDPR.

Clients, parties, business partners and their advisors or employees, and otherwise from publicly available sources.

10 years calculated from the termination of a case or client relationship, unless specific circumstances require a shorter or longer storage period.

Administration of visitors at copenhagenpatents.com

Visitors at copenhagenpatents.com

Non-sensitive personal data

We only process personal data if we have the visitor’s prior consent, cf. Art. 6(1)(a) of the GDPR.

You can read more our cookie policy below

The visitor

You can read more about the different cookies and used below

Recruitment

The applicant

Non-sensitive personal data, incl. name, address, telephone number, e-mail address, educational background, professional experience and any other personal data that the applicant provides, as well as references.

Personal data about criminal offences, including the applicant’s criminal record. Generally, we would like to avoid receiving sensitive personal data or CPR no. and we will only exceptionally process such data.

Processing of non-sensitive personal data is necessary in order for COPA to pursue its legitimate interests in being able to recruit applicants to positions at COPA, cf. Art. 6(1)(f) of the GDPR.

We will also process personal data that is necessary to meet an agreement with the applicant or take steps at the request of applicants prior to entering into a contract, cf. Art. 6 (1)(b).

We process personal data collected via from references provided that the applicant has consented to this, cf. Art. 6(1)(a) of the GDPR.

Vi behandler oplysninger om straffeattest, såfremt det er nødvendigt til varetagelse af en berettiget interesse i at sikre, at ansøgeren kan varetage den stilling hos COPA, som skal besættes, jf. databeskyttelsesforordningens artikel 10, jf. databeskyttelseslovens § 8, stk. 3.

We process personal data on criminal records if it is necessary for the purpose of a legitimate interest in ensuring that the applicant is suited for the relevant position at COPA, cf. S. 8(3) of the GDPR.

On occasion, the applicants send us profile pictures and CPR numbers as part of the recruitment process. If we receive such personal data, this data is processed as part of the recruitment process. This processing is performed with the consent of the applicant, cf. Art. 6(1)(a) of the GDPR. Such consent can be withdrawn at any time by contacting us. If we cannot delete the picture or the CPR no. without also deleting the application, the request for withdrawal of consent will result in us deleting the entire application. The applicant will then not be considered for the position.

The applicant and any references (if consent has been obtained) and data that is otherwise publicly available.

Six months after the date on which the applicant has received notice that their application has been rejected, unless the applicant has given consent for a longer storage period.

Marketing activities, such as sending out newsletters, invitations to various events and other forms of direct communication

Business relations

Non-sensitive personal data, such as name, position, e-mail address, telephone number and organisation

If we have previously been in contact with you in one form or another, we deem that we have a legitimate interest in processing your personal data so that we can maintain our relationship and market our services, while also ensuring that the messages we send to you are as relevant as possible, cf. Art. 6(1)(f) of the GDPR.

The relevant business relation or through publicly available sources such as LinkedIn or Facebook or through the website of the data subject’s organisation.

Until the relation him/herself requests that we stop processing